Enter the cancellation and the candidate patient
Provide the waiting patient's priority tier, how well the open slot fits their stated availability, how much notice you can give, and their distance from the clinic.
WAITLIST MATCH SCORE
Slot Recover
Enter a cancelled slot and a waiting patient's details to get a calculated match score for offering them the newly open appointment.
- Uses your inputs in a transparent calculation
- Instant result with practical next steps
- No signup required
Planning guidance only. Validate important decisions with customer evidence and your delivery team.
YOUR INPUTS
Build your result
Complete every field. The result updates only when you choose Calculate.
How it works
We calculate a weighted match score
Priority, availability fit, notice, and distance are each weighted and summed to 100, then reduced by a no-show penalty if the patient has a recent history of missed appointments.
Get a clear offer-or-skip recommendation
A strong match means offer immediately; a weak one means try the next waitlist candidate instead of wasting outreach time.
Continue learning: Preventing double-booking in healthcare scheduling · What must be real-time in appointment booking
Frequently asked questions
Is this operational planning aid medical or clinical advice?
No. Slot Recover is a scheduling-operations calculator, not medical or clinical guidance. It does not store or transmit real patient data — every calculation runs locally in your browser.
How is the no-show penalty calculated?
Each recent no-show subtracts 8 points from the match score, capped at a 30-point maximum reduction, so a patient with a heavy no-show history scores lower even with high priority and a good slot fit.
Why does notice time matter so much?
Under 6 hours of notice scores lowest because patients are less likely to be able to rearrange their day, while 24+ hours gets full marks since most patients can plan around it.
Does this replace a real waitlist management system?
No. This gives a single manual match check for one cancellation and one candidate. A dedicated system would automatically scan your whole waitlist and text or call the best match without manual scoring.
What if two patients score similarly?
Run the check for both and offer the higher scorer first with a short response window, then move to the second if they decline — the score is meant to sequence outreach, not make an irreversible decision.
How We Compare
| Feature | MVPHub | Solv | NexHealth |
|---|---|---|---|
| Instant single-match scoring, no signup | Included | Not included | Not included |
| Transparent, traceable weighting | Included | Not included | Not included |
| Automated full-waitlist scanning and texting | Not included | Included | Included |
| Two-way patient self-scheduling | Not included | Included | Included |
Solv and NexHealth automate waitlist-to-slot matching across an entire practice once integrated with your scheduling system. MVPHub's tool is a fast manual check for a single cancellation using the details you already have.
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