Score total expected wait time
Every required approval step's wait time is summed to estimate how long a typical request takes to fully clear — the biggest single driver of a frustrating approval experience.
Free approval workflow planning tool
ApprovalFlow AI
A structured self-assessment for approval workflows — enter your approval steps and get a complexity score plus specific simplification recommendations, computed from your own inputs.
- Calculated instantly from your inputs
- No signup or data submission
- A focused next step for MVP planning
Your entries remain in this browser session and are not sent to MVPHub.
Your inputs
Describe your approval steps
Enter one approval step per line as Approver | required (yes/no) | avg wait time in hours.
Your calculated result
Your result
0/100
Planning score
Recommended next actions
How it works
Flag optional or redundant steps
Steps marked not-required are flagged for review, since an optional approver in a mandatory-looking sequence is a common source of confusion about who actually needs to act.
Recommend a simplified structure
Sequential required steps with long wait times are the top target for either parallelizing (asking multiple approvers at once) or replacing with a threshold-based auto-approval rule.
Frequently asked questions
Is this a real AI-generated approval flow?
No — this is a structured planning tool. It computes wait-time and complexity scores from your entered steps using a fixed, transparent formula; no AI model reviews your workflow.
How many approval steps is too many?
Beyond 3 required sequential steps, consider whether some can run in parallel or be replaced by a threshold rule (e.g., auto-approve under a dollar amount) — each additional step compounds wait time.
Should low-value requests go through the same approval chain as high-value ones?
No — a threshold-based shortcut for low-value requests is one of the most effective simplifications; the tool flags this when it detects a long chain without an apparent threshold rule.
How is this different from B2BFlow AI?
ApprovalFlow AI is scoped specifically to designing one approval sequence's wait time and structure; B2BFlow AI analyzes the complexity of an entire multi-role workflow that may include several approval points.
How we compare
| Capability | MVPHub | A generic enterprise approval-matrix template | A general-purpose AI assistant |
|---|---|---|---|
| Computes expected wait time from your steps | ✓ | × | — |
| Flags specific redundant/optional steps | ✓ | × | × |
| Consistent, repeatable scoring method | ✓ | × | × |
| Instant, no consulting engagement required | ✓ | ✓ | ✓ |
MVPHub computes wait time and complexity from your actual approval steps with a fixed method. A generic template or general AI assistant lacks this specific, repeatable calculation.